2009 Awards Webinar Series - "Readers' Choice"

We are planning a webinar series featuring a number of selected entries form the 2009 awards.  These are likely to be run during July and August 2010.  You can vote for the entires that you would like to see included in the webinar series.  We are running an online readers' survey to find out which entries people would like to hear more about.  Click here to take survey. 

"Manukau City Council has assets valued at $6b and it is important these assets are well managed.  Enterprise Asset View (EAV) is a sophisticated new asset management software tool information about the council’s assets.  EAV’s point of difference is that by using modern technology applied in an innovative and pragmatic way, we have achieved the benefits of an integrated system at a fraction of the cost of the traditional approach."

Greater Wellington Regional Council

Project Model Excellence

"The Wellington Transport Strategy Model (WTSM) provides significant input into strategic planning processes within the regional council, and is a key input to planning processes conducted by key stakeholders.... Project Model Excellence (PME) is a new process of continual improvement to the quality of modeling advice provided to internal and external stakeholders. Monitoring on performance is conducted on a quarterly basis, and new initiatives have been developed to improve GWRC’s modeling function. " 

• Download the awards entry >>>>(PDF doc)
• For further information about the entry contact:

• • Syd Sykes - Manager Health & Safety, Email: syd.sykes@manukau.govt.nz

-         Upper Hutt's Cemetery Mapping and Imaging Project

"The Upper Hutt City Council Cemetery Mapping and Imaging project was designed to improve the quality and quantity of information available to the community from the Council’s website www.upperhuttcity.com/cemetery.  Council can now offer an electronic database that allows the user to find memorial headstones and plaques via an online search engine. Users can then view a recent photograph of the headstone and an image showing its precise location within the Cemetery, via GPS mapping. To date over 4800 memorial headstone/plaque images have been captured and mapped. This has resulted in improved and enhanced service and access to this important Council facility."

• Download the awards entry >>>> (PDF doc)
• Download additional supporting information>>>>
• For further information about the entry contact:
  • Steve Lock, Information Systems Manager, Upper Hutt City Council,
  • 04 527 2169
  • Graeme Chamberlain, GIS Officer, Upper Hutt City Council, 04 527 2169

Human Resources Information Systems (HRIS Project)

“In 2007, Auckland City Council was facing significant challenges managing a large, complex workforce with inadequate and outdated HR systems.  The implementation of an integrated payroll and HR information system that would become part of the council’s enterprise resource planning system was recommended. ... This project known as the HRIS project was successfully delivered within 12 months in spite of complex project and organisational challenges.  A seamless transition from the old to the new system has enabled managers and staff across the organisation to get real benefits from the new, integrated, online HR information system.”

• Download the awards entry >>>> (PDF doc)
• For further information about the entry contact:
  • Eddy Van Der Weerd, HR Shared Services Manager, HR Group, Auckland City Council, Laurence Moss, OD Portfolio Manager, Programme Office, Auckland City Council

South Taranaki District Council

InSite

“InSite is the name given to our Electronic Document Record Management System (EDRMS) that is built around the Microsoft Office SharePoint Server 2007 Enterprise edition and the Microsoft Office 2007 desktop applications.  We decided to avoid the huge expense of implementing a traditional EDRMS system by using the software

we are already licensed to use under our Enterprise Agreement with Microsoft.

We put forward a successful funding application to Microsoft’s Innovation Centre’s Deployment Fund for $70,000 to assist our project ...  The goal was to improve our record keeping culture and align to the Public Records Act 2005 (PRA) requirements without significant change for staff”

Rotorua District District Council

Purchasing Matters

“The goal of Rotorua District Council’s (RDC) ‘Purchasing Matters’ project is to identify and implement initiatives that will result in sustainable annualised savings for council.  Several initiatives were developed into business cases with the objectives of improving administrative efficiency, reducing unnecessary costs and helping council keep rates increases to within 2% for 2009/10 and within the level of CPI over the next nine years.  ”

• Download the awards entry >>>> (PDF doc)
• For further information about the entry contact:
  • Kerry Starling, Business Manager, Rotorua District Council, DD 07 350 0532, Mobile: 0274 585 741, Email: kerry.starling@rdc.govt.nz.

Waitakere City Council

Building Contract Capability

“After focusing on the process and systems dimensions of contract management, in 2007 Waitakere City Council has turned its attention to building a “Contract Capability System” as the latest tool in its user friendly “toolkit” of contract resources.  This project consists of two elements:

• The development of a contract competency assessment system
• A new modular approach to contract training

These have been developed both to ensure that staff who administer contracts have a high level of contract skills; and to minimise the adverse effects that can arise from high contract workloads, staff changes, and human error..  ”