TENDERING AND PROCUREMENT
Status of Module
This version of the module was published on 5 September 2011 (replacing a previous version published in February 2009. Changes have been made to reflect current case law. This arose from a legal review carried out by Simpson-Grierson. People holding hard copy of earlier versions should destroy these and print new ones. You can do this either by printing each page or by downloading the complete module in PDF format from the foot and the “Links and Pathways” page.
Contents of Module
The topics addressed are:
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Decision to Procure
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Procurement Scoping
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Procurement Planning
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Selection of Tender & Contract Methodology
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Tendering Activities
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Short-listing Registrants
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Assessing Tender Conformance
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Tender Selection
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Establishment of Contract
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Contract Completion For Goods & Services
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Contract Completion For Physical Works
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Quotations
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Emergency Purchases
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Request For Proposal
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Information Technology (IT) Project
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Preferred Supplier Status
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Assessing Costs and Benefits
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Risk Management and Procurement
Other Material of Interest
LISTSERVS:
If you interested in sharing information with other local authority staff about tendering and procurement issues there are two listserv available through Local Government Online (www.localgovt.co.nz). These are:
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Public Sector Procurement Community of Practice. Enables approved COP members from right across local and central government to share procurement experiences, ideas and knowledge. Sponsored by the Government Procurement Development Group of the Ministry of Economic Development and supported by the Procurement Advisory Group, Local Government New Zealand, and Local Government Online. You can subscribe to this list by sending an email to listserv@listserv.localgovt.co.nz with the words “subscribe PROCUREMENTCOP” in the message body.
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PROCURENZ. This list will be of interest to all Council officers working in a Procurement team or involved in purchasing, tendering, setting or managing contracts (excludes employment contracts) You can subscribe to this list by sending an email to listserv@listserv.localgovt.co.nz with the words “subscribe PROCURENZ” in the message body
OFFICE OF THE AUDITOR GENERAL:
The Office’s Procurement guidance for public entities published in June 2008 is available at www.oag.govt.nz/2008/procurement-guide
Suggestions:
If you know of other sources of information and guidance that are likely to be relevant to users of this module please let us know so we can add them to the list (dmackay@solgm.org.nz )